[rank_math_breadcrumb]

Stop inviting everyone to your meeting!

  • York, City of York, England, United Kingdom

Author:  Leon Bamforth

Short Description

I was fantasising about a new Outlook feature today. No really, I  am that sad! Here was my fantasy, Stop inviting everyone whenever you create a new meeting event, there is a little box showing the estimated meeting cost. This cost should double as you double the length of the meeting and also double when […]

I was fantasising about a new Outlook feature today. No really, I  am that sad! Here was my fantasy, Stop inviting everyone whenever you create a new meeting event, there is a little box showing the estimated meeting cost.

This cost should double as you double the length of the meeting and also double when you add people to the meeting. I want it to come complete with a “ker-ching” sound each time it increases. Then before you send the meeting invite I want the software to ask you, “Is the problem you are trying to resolve at this meeting more valuable than the meeting cost?”

Whilst we are still meeting remotely, it is easier than ever to invite every man, woman and child* with a work email account to our meeting. At least when we were in the office, the physical size of the space we could find to have the meeting constrained our inclusive tendencies to invite everyone.
Effectively now there is no limit. Whilst attending those meetings I often whittle away the time by totting up in my head the actual cost someone is paying to enable that meeting to go ahead. Someone is paying the salary of everyone there. I then count how many of the 53 attendees actually joined in the discussion. I have been on meetings where the meeting length and the number and seniority of attendees meant the meeting cost will have run into the tens of thousands.

Stop inviting everyone to your meeting!

I’ve changed my mind. Rather than showing an estimated meeting cost we should just have a rule that the meeting organiser must eat a donut for every attendee that doesn’t speak. The first one or two will be tasty but I guarantee after donut 43 you will never invite someone “just in case” again so Stop inviting everyone.

It might feel comforting to have everyone there, “just in case” but there is always an opportunity cost for inviting people to a meeting and maybe, just maybe, they have something better to do…like their job.

The number of times I hear people say “I’m just in meetings back to back, when do I get the chance to do any work?” The point is, it can be really (really) stressful for people when they don’t feel they have time to produce some valuable output and it is incredibly demoralising. It turns out we naturally want to be valuable. That’s a good thing and we should encourage it by Stop inviting everyone.

I think we should have a meeting to discuss this proposal. Are you with me?
* If you have children working for you, there are laws against that so stop it.
Stop inviting everyone article by LEON BAMFORTH

Contact Us at WeSpeak Global and follow us on Twitter

The articles, video and images embedded on these pages are from various speakers and talent.

These remain the property of its owner and are not affiliated with or endorsed by WeSpeak Global.

Similar to Stop inviting everyone to your meeting!

WS Logo 512

Culture and Talent Retention is a real challenge and employees are looking for organizations that inspire them, uplift them and create opportunities for growth and progression. Of significant importance to retaining people is the ability of an organization to create alignment between what they say and what they actually do. Misalignment of value systems is […]

  • Author: Nimee Dhuloo

In September of 2012, a freak failure of the dynamic positioning system of the vessel Chris Lemons Speaker was working under, resulted in the umbilical which provides him with breathing gas, light and heat being severed completely.   He was left on the sea-bed, in complete darkness 300 feet below the surface, with only the 5 […]

  • Author: Speakers Inc
WS Logo 512

My South Africa was not supposed to be a hit. Ingrid Jones contacted me late on a Sunday night to explain the concept and to urge me to do a ‘quick one’ for an inflight magazine. I did the piece in less than an hour and went to sleep. Next thing I heard was that […]

  • Author: Prof Jonathan Jansen
WS Logo 512

To risk or not to Risk – could I cope with 12 pairs of gloves? The quandary: There’s a question on many female’s hearts and minds this week as the 29th looms ahead about whether to really pop THE question. It might also be on everyone’s hearts and minds wondering if they might be the […]

  • Author: Kate Emmerson
Mike Robbins

A lot has happened in the past few years since my book, We’re Really All In This Together: Creating a Team Culture of High Performance, Trust, and Belonging, was first published in the spring of 2020. I completed the manuscript for this book (which was just released this week in paperback) at the end of 2019. I […]

  • Author: Mike Robbins
WS Logo 512

One evening in December 1994 a life-threatening situation with a friend of mine was getting her washing off the passenger seat of her car when the door opened, a man put a knife to her throat and said, “Move over or I’ll kill you.” She moved over into the passenger seat, and even helped him […]

  • Author: Mark Grobbelaar
Laila Ali

While microwave ovens were created for convenience here is Why You Should Toss Your Microwave, the dangers and negative effects you are about to read just may make you want to stop using it altogether.   As more research has been done, studies have shown that not only the microwave itself can cause danger to […]

  • Author: Laila Ali
WS Logo 512

One top tip you need to maintaining a high level of engagement among all parties in any meeting is a challenge. But, doing it in a video-led environment makes the real-world challenge look like child’s play so Learn the one top tip. If you have spent any time on video calls up to now, you […]

  • Author: Shelley Walters

Our Mission

We are your partner creating memorable and engaging experiences that go beyond the event itself.

© All rights reserved 2025. Created using VOXEL THEME