[rank_math_breadcrumb]

Stop inviting everyone to your meeting!

  • York, City of York, England, United Kingdom

Author:  Leon Bamforth

Short Description

I was fantasising about a new Outlook feature today. No really, I  am that sad! Here was my fantasy, Stop inviting everyone whenever you create a new meeting event, there is a little box showing the estimated meeting cost. This cost should double as you double the length of the meeting and also double when […]

I was fantasising about a new Outlook feature today. No really, I  am that sad! Here was my fantasy, Stop inviting everyone whenever you create a new meeting event, there is a little box showing the estimated meeting cost.

This cost should double as you double the length of the meeting and also double when you add people to the meeting. I want it to come complete with a “ker-ching” sound each time it increases. Then before you send the meeting invite I want the software to ask you, “Is the problem you are trying to resolve at this meeting more valuable than the meeting cost?”

Whilst we are still meeting remotely, it is easier than ever to invite every man, woman and child* with a work email account to our meeting. At least when we were in the office, the physical size of the space we could find to have the meeting constrained our inclusive tendencies to invite everyone.
Effectively now there is no limit. Whilst attending those meetings I often whittle away the time by totting up in my head the actual cost someone is paying to enable that meeting to go ahead. Someone is paying the salary of everyone there. I then count how many of the 53 attendees actually joined in the discussion. I have been on meetings where the meeting length and the number and seniority of attendees meant the meeting cost will have run into the tens of thousands.

Stop inviting everyone to your meeting!

I’ve changed my mind. Rather than showing an estimated meeting cost we should just have a rule that the meeting organiser must eat a donut for every attendee that doesn’t speak. The first one or two will be tasty but I guarantee after donut 43 you will never invite someone “just in case” again so Stop inviting everyone.

It might feel comforting to have everyone there, “just in case” but there is always an opportunity cost for inviting people to a meeting and maybe, just maybe, they have something better to do…like their job.

The number of times I hear people say “I’m just in meetings back to back, when do I get the chance to do any work?” The point is, it can be really (really) stressful for people when they don’t feel they have time to produce some valuable output and it is incredibly demoralising. It turns out we naturally want to be valuable. That’s a good thing and we should encourage it by Stop inviting everyone.

I think we should have a meeting to discuss this proposal. Are you with me?
* If you have children working for you, there are laws against that so stop it.
Stop inviting everyone article by LEON BAMFORTH

Contact Us at WeSpeak Global and follow us on Twitter

The articles, video and images embedded on these pages are from various speakers and talent.

These remain the property of its owner and are not affiliated with or endorsed by WeSpeak Global.

Similar to Stop inviting everyone to your meeting!

Dr Michelle Rozen

The Dos and Don’ts of Handling Courageous Conversations at work or in your personal life that needs to happen that you keep putting off? We all face difficult conversations that need to be handled, but we all dread them. We can call these ‘Courageous Conversations’ because they oftentimes require so much courage to handle. In […]

  • Author: Dr Michelle Rozen
Joshua M Evans

The Best Employees are the Ones Who Understand the Bigger Picture   We often talk about the best leadership qualities, but we should be talking about the best qualities of an employee. The best employees are the ones that know their efforts contribute to something bigger than themselves. They see how their work has an […]

  • Author: Joshua M Evans
Lisa Orrell

Successful women in leadership roles manage their Personal Branding Benefits on a daily basis; and they started focusing on creating theirs early-on in their careers. Why do they focus on Personal Branding? And why has it become such a hot topic in the workforce today? Smart women in business understand the basic concept that every […]

  • Author: Lisa Orrell
Juli Shulem

You CAN Make Meetings Productive with most meetings occurring online, I’m hearing about the frustrations of time wasted during meetings from leaders and teams’ members alike. Meetings are running overtime. The structure is lost. People can’t make it to their meetings on time – even virtually! Some people talk too much while others never utter […]

  • Author: Juli Shulem
Make AI Work

Rebel technologists thrive when a couple of key environmental factors are in place The first thing is budget.  Making sure that you can find the necessary budget to be able to instil these changes is an ideal starting point. If you aren’t working towards some kind of return on investment, somewhere along the line, why should […]

  • Author: Brett StClair
Mike Lee - The MindShift Lab - LEADING THROUGH ADVERSITY

I was concerned about working virtually and leading through adversity so In March 2020, when the world shut down and my live event calendar was wiped clean   As my speaking business went online, I wondered if it would survive the transformation. Would I still have an impact? Would I still matter? I’m sure you […]

  • Author: Mike Lee
FORGET COVID - Howard Saunders

I may sound arrogant but since everything turned upside down in early 2020 I’ve learnt so much more about who and what I am and WHY I’M BETTER THAN YOU, so I’ve decided to be more honest with myself, as well as with those around me. Everything has changed, there’s no doubt about that, and […]

  • Author: Howard Saunders
WS Logo 512

As a seasoned frontline journalist and broadcaster, Mandy Wiener has a unique perspective on current affairs and A Country Worth Fighting For on how history unfolds in South Africa.   Mandy has had a front row seat to the nine wasted years, the anatomy of the state capture project, the evisceration of state owned entities […]

  • Author: Mandy Wiener

Our Mission

We are your partner creating memorable and engaging experiences that go beyond the event itself.

© All rights reserved 2025. Created using VOXEL THEME