[rank_math_breadcrumb]

Stop inviting everyone to your meeting!

  • York, City of York, England, United Kingdom

Author:  Leon Bamforth

Short Description

I was fantasising about a new Outlook feature today. No really, I  am that sad! Here was my fantasy, Stop inviting everyone whenever you create a new meeting event, there is a little box showing the estimated meeting cost. This cost should double as you double the length of the meeting and also double when […]

I was fantasising about a new Outlook feature today. No really, I  am that sad! Here was my fantasy, Stop inviting everyone whenever you create a new meeting event, there is a little box showing the estimated meeting cost.

This cost should double as you double the length of the meeting and also double when you add people to the meeting. I want it to come complete with a “ker-ching” sound each time it increases. Then before you send the meeting invite I want the software to ask you, “Is the problem you are trying to resolve at this meeting more valuable than the meeting cost?”

Whilst we are still meeting remotely, it is easier than ever to invite every man, woman and child* with a work email account to our meeting. At least when we were in the office, the physical size of the space we could find to have the meeting constrained our inclusive tendencies to invite everyone.
Effectively now there is no limit. Whilst attending those meetings I often whittle away the time by totting up in my head the actual cost someone is paying to enable that meeting to go ahead. Someone is paying the salary of everyone there. I then count how many of the 53 attendees actually joined in the discussion. I have been on meetings where the meeting length and the number and seniority of attendees meant the meeting cost will have run into the tens of thousands.

Stop inviting everyone to your meeting!

I’ve changed my mind. Rather than showing an estimated meeting cost we should just have a rule that the meeting organiser must eat a donut for every attendee that doesn’t speak. The first one or two will be tasty but I guarantee after donut 43 you will never invite someone “just in case” again so Stop inviting everyone.

It might feel comforting to have everyone there, “just in case” but there is always an opportunity cost for inviting people to a meeting and maybe, just maybe, they have something better to do…like their job.

The number of times I hear people say “I’m just in meetings back to back, when do I get the chance to do any work?” The point is, it can be really (really) stressful for people when they don’t feel they have time to produce some valuable output and it is incredibly demoralising. It turns out we naturally want to be valuable. That’s a good thing and we should encourage it by Stop inviting everyone.

I think we should have a meeting to discuss this proposal. Are you with me?
* If you have children working for you, there are laws against that so stop it.
Stop inviting everyone article by LEON BAMFORTH

Contact Us at WeSpeak Global and follow us on Twitter

The articles, video and images embedded on these pages are from various speakers and talent.

These remain the property of its owner and are not affiliated with or endorsed by WeSpeak Global.

Similar to Stop inviting everyone to your meeting!

Brent Gleeson

Leading significant organizational change is hard, A Navy SEAL’s 7 Steps for Using Culture to Drive Change. Though well-intentioned, that’s why over half of major transformation efforts fail. Why?   Many reasons can include but aren’t limited to a bad strategy, a weak culture lacking trust and accountability, poor communication, low levels of buy-in, change […]

  • Author: Brent Gleeson
WS Logo 512

Vincent Berends is the Top 35-under-35 and founder of the Optima business group – a group of companies that bring the disciplines of accounting, administration, finance, financial planning, insurance and legal practices together, as opposed to clients having to use various professional service providers. Name: Vincent Berends (33) Region: Northern Region Job Title: Managing Partner / […]

  • Author: Vincent Barends
WS Logo 512

Four Reasons Why Employees Manage their Personal Brands daily? It’s simple, really. They get the concept that every time someone has contact with you at work, outside of work, or on social media, one of two things happen: your Personal Brand is either strengthened or weakened by what you say or don’t say, and by […]

  • Author: Lisa Orrell

We all know remote working and the loneliness in your team has had a large impact on our mental health with loneliness being cited as the most common emotion being experienced by entrepreneurs, leaders and employees. This can cause us to withdraw and be less committed, creative, collaborative and attentive, and both the quality and […]

  • Author: Paula Quinsee
Erin Marcus

When you first started your business, odds are you spent time setting goals and scheduling the components of your business plan so you can be ready to grow. But the bigger your business gets, the deeper into the weeds you go and the harder it is to prioritize these tasks.   They seem “less important” […]

  • Author: Erin Marcus
WS Logo 512

I promised that I would unpack my personal Habits That Help You Thrive! and give you examples of my high value, low value and time stealer habits. Keep reading to get insights into: My top 5 high-value habits Examples of each habit category High-value habits that you can add Low-value habits that can be transformed […]

  • Author: Lisa McInnes-Smith
Lucy Bloom

Suddenly half the world is working from home and many of us have new workplace surroundings to adapt to. Remember folks, it’s not the most intelligent or fittest of the species who will survive, it’s those who can swiftly adapt to change. I’ve spent huge chunks of my career working from home, so here are […]

  • Author: Lucy Bloom
Liezel van der Westhuizen Emcee

The Role of a Virtual Emcee, a guide is the one steering you on the right course – a firm hand halting you from treading where you shouldn’t, and it’s the instructions researched and tested to provide you with the best results too. Therefore, a guide is also intrinsically necessary for the optimization of an […]

  • Author: Liezel van der Westhuizen

Our Mission

We are your partner creating memorable and engaging experiences that go beyond the event itself.

© All rights reserved 2025. Created using VOXEL THEME