[rank_math_breadcrumb]

Stop inviting everyone to your meeting!

  • York, City of York, England, United Kingdom

Author:  Leon Bamforth

Short Description

I was fantasising about a new Outlook feature today. No really, I  am that sad! Here was my fantasy, Stop inviting everyone whenever you create a new meeting event, there is a little box showing the estimated meeting cost. This cost should double as you double the length of the meeting and also double when […]

I was fantasising about a new Outlook feature today. No really, I  am that sad! Here was my fantasy, Stop inviting everyone whenever you create a new meeting event, there is a little box showing the estimated meeting cost.

This cost should double as you double the length of the meeting and also double when you add people to the meeting. I want it to come complete with a “ker-ching” sound each time it increases. Then before you send the meeting invite I want the software to ask you, “Is the problem you are trying to resolve at this meeting more valuable than the meeting cost?”

Whilst we are still meeting remotely, it is easier than ever to invite every man, woman and child* with a work email account to our meeting. At least when we were in the office, the physical size of the space we could find to have the meeting constrained our inclusive tendencies to invite everyone.
Effectively now there is no limit. Whilst attending those meetings I often whittle away the time by totting up in my head the actual cost someone is paying to enable that meeting to go ahead. Someone is paying the salary of everyone there. I then count how many of the 53 attendees actually joined in the discussion. I have been on meetings where the meeting length and the number and seniority of attendees meant the meeting cost will have run into the tens of thousands.

Stop inviting everyone to your meeting!

I’ve changed my mind. Rather than showing an estimated meeting cost we should just have a rule that the meeting organiser must eat a donut for every attendee that doesn’t speak. The first one or two will be tasty but I guarantee after donut 43 you will never invite someone “just in case” again so Stop inviting everyone.

It might feel comforting to have everyone there, “just in case” but there is always an opportunity cost for inviting people to a meeting and maybe, just maybe, they have something better to do…like their job.

The number of times I hear people say “I’m just in meetings back to back, when do I get the chance to do any work?” The point is, it can be really (really) stressful for people when they don’t feel they have time to produce some valuable output and it is incredibly demoralising. It turns out we naturally want to be valuable. That’s a good thing and we should encourage it by Stop inviting everyone.

I think we should have a meeting to discuss this proposal. Are you with me?
* If you have children working for you, there are laws against that so stop it.
Stop inviting everyone article by LEON BAMFORTH

Contact Us at WeSpeak Global and follow us on Twitter

The articles, video and images embedded on these pages are from various speakers and talent.

These remain the property of its owner and are not affiliated with or endorsed by WeSpeak Global.

Similar to Stop inviting everyone to your meeting!

Juli Shulem

We are all spending a lot of time inside our homes. How much do you REALLY need? For those whose homes are a disorganized clutter zone, this could be stressful and result in more anxiety than isolating already brings to the table. If you are constantly tripping over stuff on the floor, and having to […]

  • Author: Juli Shulem
Adam Markel | Change Proof Podcast

Practice These Resilient Skills to becoming a Resilient Leader When my friend Petra was diagnosed with cancer, not once, but twice, life gave her no choice but to be strong. When she went into remission for the second time, she decided she was going to wake people up to the precious gift of time. Through […]

  • Author: Adam Markel
EVENTS MUST ALWAYS HOST

Generosity is an interesting beast so WHY SO STINGY. As a charity CEO, I have seen it expressed in many different ways. The best kind of generosity comes with warmth and good old NSA – no strings attached. This kind of generosity is glorious to witness and is the backbone of charity work all over […]

  • Author: Lucy Bloom
Ryan Estis

I first met Julie Faupel during a week-long personal growth retreat and learnt how to get Closer to Your Customer. The retreat required a total digital detox and abstinence of any conversation related to career, work or business. Julie and I became fast friends and for me personally, the retreat experience was transformational. Fortunately, the […]

  • Author: Ryan Estis
Rachel DeAlto

Build your leadership confidence with these 7 Ways to Be a More Confident Leader instantly-actionable tips from leadership keynote speaker and relatability expert Rachel DeAlto. In leadership, healthy confidence is key. Your team is looking to you for guidance, security, and support. But what if self-doubt is crowding out that inner boldness?   First of […]

  • Author: Rachel DeAlto
WS Logo 512

Until someone creates a way to accurately predict the future and Beyond Disruption, there is no way to prepare your business for every change that will come its way and beyond disruption. Whether it is a pandemic that changes the economic outlook, societal trends that change consumption patterns, or machinery or infrastructure that breaks down, […]

  • Author: Juanita Vorster
WS Logo 512

The following are our Top 10 Keynote Guest Speakers for a global impact for any conference event. Guest Speakers are available to present as the opening or closing keynote speaker on Motivation, Innovation and as event hosts or Facilitators for your next event and conference. Discover YOUR SIGNATURE MOVE, with Jason Hewlett Having delivered thousands of […]

  • Author: WeSpeak Global

The most common question I am asked when I identify myself as a mountaineer is “Why take on a challenge?” From my education as a life coach, I’ve learnt that the neurology (the brain) doesn’t like the question “Why” very much – in fact the neurological reaction is to defend, justify or shut down. This […]

  • Author: Marlette Heygi

Our Mission

We are your partner creating memorable and engaging experiences that go beyond the event itself.

© All rights reserved 2025. Created using VOXEL THEME